Sound Familiar?
You became a therapist to help people, not to spend your evenings returning calls and managing your calendar. Between sessions, you're checking SimplePractice for cancellations, responding to new client inquiries, and trying to fill the gap from this morning's no-show. Potential clients reach out when they're ready to start therapy, but if you don't respond within hours, they've already called someone else or lost their motivation. Your intake process involves multiple forms, insurance verification, and scheduling coordination that takes hours per new client. TherapyNotes keeps your documentation organized, but it can't answer the phone when you're in session. You're a solo practitioner or small group practice without the budget for a full-time admin, yet the administrative work is consuming the energy you need for your actual clients.
AI agents that work for you 24/7.
Scheduling Agent
Manages your calendar across all communication channels. Handles new appointment requests, reschedules, and cancellations. Respects your session buffer times and availability preferences. Fills cancelled slots from waitlist. Reduces scheduling back-and-forth to zero.
Intake Coordinator Agent
Guides new clients through the intake process. Sends forms at the right time. Collects insurance information before the first session. Answers common questions about your practice and approach. New clients arrive prepared and you start sessions on time.
Appointment Reminder Agent
Sends personalized reminders via text or email at intervals you define. Confirms appointments 48 hours in advance. Reduces no-shows by 50%. Follows up with clients who miss sessions to reschedule without judgment.
See it in action.
Here's what a typical day looks like with AI agents managing your practice communications:
Your agent sends confirmation texts to today's clients. One needs to reschedule. It offers alternative times and fills the slot from your waitlist.
You're in session. A potential new client calls. Your agent answers, explains your approach, checks insurance compatibility, and schedules an intake session.
Your agent sends intake paperwork to tomorrow's new client with clear instructions and a deadline for completion.
A client who missed last week's session hasn't rescheduled. Your agent sends a gentle, non-judgmental text offering times.
Your last session ends. Instead of an inbox full of scheduling requests, everything is handled. Tomorrow's calendar is confirmed.
Someone in crisis searches for a therapist. Your agent responds immediately, provides your next available time, and sends crisis resources if needed.
You focus on your clients during sessions. Your agent handles everything else. Your practice runs smoothly without sacrificing your wellbeing.
Everything you need. Nothing you don't.
24/7 Scheduling
Clients book when they're ready, not just during your office hours. Your agent handles calls, texts, and online requests.
Intake Automation
Send forms, collect information, and prepare new clients automatically. Start first sessions on time with everything in place.
Smart Reminders
Reduce no-shows with perfectly-timed reminders. Follow up on missed sessions with care and without judgment.
Waitlist Management
Fill cancelled slots automatically. Your agent contacts waitlist clients and books instantly when openings appear.
Insurance Pre-Verification
Collect insurance details before first sessions. Answer common coverage questions. Reduce billing surprises.
SimplePractice Integration
Works with SimplePractice, TherapyNotes, Jane App, and other practice management software.
Get started in minutes.
Connect Your Practice Software
Sync with SimplePractice, TherapyNotes, or your EHR. Your agent sees your real-time availability and client information.
Configure Your Preferences
Set session types, buffer times, and scheduling rules. Define your intake process and form requirements.
Activate Your Agent
Forward calls or add scheduling to your website. Potential clients get immediate, caring responses.
Focus on Clients
Administrative burden drops. No-shows decrease. Your practice grows without burning you out.
“I was spending 10 hours a week on scheduling and intake coordination. Now my AI agent handles it all. My no-show rate dropped from 18% to 7%, and I can actually be present with clients instead of thinking about my inbox.”
Dr. Amanda
Licensed Psychologist,Mindful Therapy Group
Pick your server. We handle the rest.
Starter
2 vCPU · 2 GB RAM · 20 GB SSD
- Dedicated server
- All agent capabilities
- Any AI model (Claude, GPT, etc.)
- Management dashboard
- Email support
Pro
2 vCPU · 4 GB RAM · 50 GB SSD
- Dedicated server
- All agent capabilities
- Any AI model (Claude, GPT, etc.)
- More RAM & storage
- Priority support
Business
4 vCPU · 8 GB RAM · 100 GB SSD
- Dedicated server
- All agent capabilities
- Any AI model (Claude, GPT, etc.)
- High-performance server
- Dedicated support
Common questions.
Plans start at $49/month for your dedicated AI agent server. AI model usage is billed separately based on interactions. Most therapy practices spend $75-150/month total.
Yes. We integrate with SimplePractice, TherapyNotes, Jane App, and most therapy practice management platforms. Appointments and client data sync automatically.
Your agent is trained to communicate with warmth and appropriate boundaries. It handles scheduling and logistics while understanding when to escalate to you directly.
We take client privacy seriously. All data is encrypted, access is logged, and we provide BAA agreements. Your client information is fully protected.
Your agent can be configured to recognize crisis language and respond appropriately with resources and escalation to you or emergency services as needed.
Explore more ways AI can help.
Ready to deploy?
Pick a plan, connect your AI provider, and have your agent running in minutes.